Information Source: https://blog.zoom.us/video-meeting-etiquette-tips/
1. Make sure to introduce everyone at the beginning.
Just like a real meeting or social
event, you wouldn’t initiate a conversation between two acquaintances
who haven’t met without introducing them. The same practice applies to a
virtual meeting. Be sure to introduce all parties you are hosting at
the beginning to create a welcoming environment and stimulate
engagement.
2. Ensure that you have a clean, work-appropriate background.
You want your attendees’ focus to be
on the meeting content, not your messy office or your amazing art
collection. By having a clean setting with work-appropriate art and
decorations, you reduce the chance that attendees will get distracted.
You should also try to attend the meeting from a quiet area that has
minimal background noise and movement. Zoom’s virtual background feature is an easy way to eliminate background distractions when you have to meet in a messy or busy location.
3. Look into the camera when talking instead of looking at yourself.
If you’re looking at yourself on the
screen while you’re talking, it will seem like your attention is
elsewhere. Direct eye contact into the camera while speaking gives
attendees the impression that you are looking at them rather than off to
the side, which creates an environment where everyone feels engaged and
present in the conversation. Be sure to position your web camera and
monitor at eye level so you can look into the camera and simulate that
eye-to-eye connection with other attendees.
4. Eliminate distractions and focus on the agenda.
Notifications from messaging
applications, ringtones, and applications running on your desktop can be
distracting, which can make your attendees feel disrespected and
undervalued. Mitigating these distractions helps keep the meeting
focused and free from interruption.
5. Be aware of your audio and video settings.
Check whether your microphone is
unmuted and that your camera is on to ensure that all attendees can hear
you and see you when you speak. If you notice that someone in the
meeting is speaking but their microphone is muted, you can alert them
that they are muted by requesting that they unmute their audio in the
Manage Participants tab. You also can manage how you start and join meetings — with video on, entering a meeting muted, etc. — in your Zoom Meeting Settings.
6. Only invite meeting participants who need to be there.
Inviting co-workers who don’t need to
participate or make decisions can be detrimental to the quality of the
meeting. Because you can send other stakeholders a summary of the
meeting via Zoom Chat,
you can limit the attendee list and keep the meeting streamlined. As an
invitee, make sure to review any meeting invites you receive to
determine whether you actually need to attend. If not, request a
recording of the meeting or a summary to get the info you need.
7. If you’re the host, stick around.
The general rule for meeting hosts:
Wait until everyone else has left the meeting before hanging up, so
attendees can leave at their own pace and get any final words in before
disconnecting. Zoom will assign an alternate host if the original host
exits first, but it’s not a good look. A host leaving everyone else in
the meeting is much like bailing on your own party.
